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Manage Storage on Your Mac: A Complete Guide

Managing Mac Storage: Step-by-Step Guide

Welcome to this comprehensive guide on how to manage the storage on your Mac computer. In this article, we walk you through each step of the process to help you understand how much space you have left and offer suggestions on how to clear and free up space. 🚀 ⬆️


Check Mac Storage

Start by navigating to the Apple icon located at the top left of your screen and click on ‘About This Mac’. Next, select the Storage tab. This window provides a summary of your storage availability and a breakdown of what kind of files are occupying space on your Mac computer. 👀💻


Manage Mac Storage

In the same Storage window, click on the ‘Manage’ option. Here, Apple offers four key recommendations to free up space. These are: using iCloud or any other cloud service for storing files 🗂, optimizing space by removing unwatched TV shows or movies 🎬, emptying the trash bin 🗑, and reducing clutter. 👌


Review & Remove Large Files

Select ‘Review Files’ and ensure the ‘Large Files’ option is selected. The system then lists the largest files on your computer. In the ‘Last Accessed’ column, you can view the last time you used a particular file and its size. To delete a file, highlight it and click the ‘Delete’ button. 🗃🔍


Check Documents, Videos, and Applications

Lastly, be sure to check your documents, videos and applications. These categories may vary depending on what you have stored on your computer, but typically, they occupy a significant amount of storage space. Click each category to inspect the files within and remove any unnecessary items. 🕵️‍♂️📂

Conclusion: 🏁

With the steps above, you now have a clear guide on how to manage the storage on your Mac. This process not only helps you understand your current storage situation but also provides tactics to free up space on your computer. 🎉 Don’t forget to hit that ‘join’, ‘subscribe’, and ‘bell notification’ icon to get more useful guides. ☑️🔔 Don’t hesitate to post questions or comments below. ⬇️ Thumbs up if you found this guide helpful and consider sharing it with others who might need it. 💬👍


You can see how much storage you have left on your Mac by clicking on the Apple menu > About This Mac > Storage.

You can free up storage on your Mac by deleting unnecessary files, clearing your trash bin, uninstalling unused apps, and using the ‘Optimize Storage’ feature.

The ‘Other’ category in Mac storage includes files that don’t fall into other categories, such as macOS system files, temporary files, and more.

To reduce the ‘Other’ storage on your Mac, you can clear your cache, delete old files, and use third-party cleaning tools.

Some popular tools to manage storage on Mac include DaisyDisk, OmniDiskSweeper, and CleanMyMac.

The ‘Optimize Storage’ option on Mac automatically stores files in iCloud only when you need them, eliminates clutter, and helps users manage storage effectively.

You can change where your files are stored by going to System Preferences > Apple ID > iCloud > iCloud Drive options.

You can manage your iCloud storage by going to System Preferences > Apple ID > iCloud and managing from there.

You can upgrade your iCloud storage plan by going to System Preferences > Apple ID > iCloud > Manage Storage > Change Storage Plan.

Time Machine is an in-built feature that automatically backs up all your files to an external storage device, thus saving valuable space on your Mac.

Clearing your cache on a regular basis, such as every few months, can free up significant space and keep your Mac running smoothly.

This could be due to system files, backups, cache, or temporary files taking up space. You can use storage management tools to identify and clear these files.

You can see what’s taking up space on your Mac by going to the Apple menu > About This Mac > Storage. Here, you’ll see a breakdown of different file types and how much space they’re using.

Yes, using an external hard drive can be an effective way to manage your Mac’s storage. You can move large files or seldom-used files onto the hard drive to free up space on your Mac.

Storage refers to the long-term storage of data on your hard drive, while memory (RAM) is a form of storage that is used to temporarily store data for currently running applications.

You can permanently delete files on your Mac by moving them to Trash and then emptying the Trash. Be careful though, as you won’t be able to recover these files afterwards.

Regularly cleaning up your Mac’s storage can help your computer run more smoothly, prevent problems with updates or software installations, and ensure that you have sufficient space for your files.

Media and entertainment files such as movies, music, and photos can significantly consume your Mac’s storage. Regular management of these large files can substantially free up space.

Yes, you can store files on iCloud which will be accessible from any device with your Apple ID. However, keep in mind that these files will no longer be accessible without an internet connection.

You can view the size of your apps by going to the Apple Menu > About This Mac > Storage > Manage > Applications.

When your Mac’s storage is almost full, you should delete unnecessary files, uninstall unused apps, and consider moving large files to an external drive or iCloud.

Yes, cleaner apps, like CleanMyMac, can be helpful in identifying large, unused files and can aid in the removal of temporary files and caches.

You can free up more space on your Mac by deleting files you no longer need, moving files to iCloud or an external storage device, emptying your trash, and optimizing your storage settings.

This could be due to your Mac keeping a percentage of storage free for operating system tasks. If this is the issue, freeing up more storage should solve the problem.

Junk files are temporary files created by apps and the system and can take up a lot of space over time. Regularly removing these files can help free up storage on your Mac.

System storage includes files that are necessary for your Mac to operate, like the operating system files, application files, and system cache files.

Yes, similar to other types of files, you can move your Movies folder to another drive to save space on your Mac.

Yes, large email attachments can take up significant space. You can save attachments to an external drive or remove them from emails to save space.

You can move files between your Mac and an external drive by simply dragging and dropping them in Finder.

The startup disk is the disk that your Mac uses to boot up. It contains the operating system and other essential system files.