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How to print labels on mac

how to print labels on mac

Printing labels can be a surprisingly tricky task, especially for new Mac users. Over the years, I’ve discovered several methods that simplify this process, making label printing a breeze. Macs, known for their user-friendly interface, cater to a range of printing needs whether it’s for organizing documents, shipping packages, or creating name tags for an event. In this how-to article, I’ll guide you through various methods to print labels on your Mac, using built-in features and popular third-party software.


Common Scenarios:

Creating Address Labels for Envelopes 📧:

  • Organizing large mailing lists and printing address labels on your Mac saves time and effort.
  • Use a template or create a custom layout for your labels using Pages or Microsoft Word.
  • Print on pre-purchased label sheets that are compatible with your printer.

Designing Custom Labels for Products 🏷:

  • Use design software like Adobe Illustrator or Affinity Designer for more complex, custom product labels.
  • Ensure design elements and text are aligned and formatted correctly for the label size.
  • Perform a test print on regular paper to check for any alignment issues.

Making Name Tags for Events and Parties 🎉:

  • Create personalized name tags using a variety of fonts and designs on your Mac.
  • Print them on sticker paper using the Mail Merge feature in Microsoft Word for large gatherings.
  • Use label-making apps like Labelist or Labels & Addresses for a more professional finish.

Step-by-Step Guide. How To Print Labels On Mac:

Method 1: Using Pages 🖌

  • Open Pages and choose the ‘Blank Landscape’ template to start designing your label.
  • Add text, images, and shapes using the toolbar to customize your labels.
  • Select ‘Print’ from the ‘File’ menu when you’re done with the design, and adjust the print settings to match your label sheet.

Note: Ensure that the dimensions of your design align with those of your label sheets.

Conclusion: Pages can be an excellent tool for basic label design and printing, especially for those integrated into the Apple ecosystem.

Method 2: Using Microsoft Word 📝

  • Open Microsoft Word and find the ‘Labels’ template that matches your label sheets.
  • Input your data, such as addresses or product details, into the template’s fields.
  • Click ‘Print’ to produce your labels, making sure you’ve selected the correct printer and paper size.

Note: Microsoft Word offers a variety of label templates which can greatly expedite the setup process.

Conclusion: Microsoft Word is a versatile option for printing labels, offering pre-designed templates that cater to a range of labeling needs.

Method 3: Using Adobe Illustrator 💻

  • Launch Adobe Illustrator and create a new document matching the label sheet size.
  • Design your label with tools for complex graphics and text manipulation.
  • Use the ‘Print’ function to output your labels, making sure to select the correct printer and adjust print settings as needed.

Note: Adobe Illustrator is ideal for intricate label designs that require detailed graphical elements.

Conclusion: For high-quality, professional labels, Adobe Illustrator is a top choice for many designers and businesses.

Method 4: Using Affinity Designer 🎨

  • Open Affinity Designer and set up your document to match the label sheet specifications.
  • Create your label design using Affinity Designer’s powerful graphic design tools.
  • When you’re ready, select ‘Print’ and make sure to fine-tune the print settings to suit your label sheets.

Note: Affinity Designer offers professional-grade design capabilities at a fraction of the cost of other high-end software.

Conclusion: Affinity Designer is a fantastic alternative to Adobe Illustrator for designing and printing labels on a Mac.

Method 5: Using Label Printers 💼

  • Connect a dedicated label printer, such as a DYMO LabelWriter or Brother QL series, to your Mac.
  • Install the necessary drivers and software provided by the label printer manufacturer.
  • Create your label through the dedicated software, and then select ‘Print’ to output directly to your label printer.

Note: Dedicated label printers offer the convenience of printing labels quickly without changing standard printer settings.

Conclusion: A specialized label printer can streamline the label-making process for both small and large-scale printing tasks.


Precautions and Tips:

Quality Assurance for Labels 🖨

  • Always perform a test print on regular paper to check for alignment and quality before printing on the actual label sheets.
  • Verify printer settings to ensure you’re using the optimal resolution and correct paper type for your labels.
  • Consider using high-quality label sheets to prevent issues such as jamming and to ensure the ink adheres well.

Efficient Label Printing Practices 💡

  • Use Mail Merge in Microsoft Word for large batches of labels to save time.
  • Keep your software updated for the latest label templates and printing features.
  • Store your label sheets in a cool, dry place to prevent them from becoming sticky or misshapen.

Advanced Printing Tips

When it comes to printing labels on a Mac, there are a few advanced tips and tricks that can elevate the process further:

Firstly, color management is key. Make sure to calibrate your printer and monitor to achieve consistent color output. This can be particularly important for product labels where brand colors need to be accurate.

Another helpful tip is to utilize CMYK color mode for designs intended for print, as this mode aligns with printer ink colors, providing more predictable results.

Moreover, for intricate cut-out labels or stickers, consider using vector-based graphics. Vector graphics, particularly when designed in software like Adobe Illustrator or Affinity Designer, offer precision and scalability, which are perfect for high-quality label printing.

If you’re designing labels that will be exposed to the elements or handled frequently, such as product labels or shipping labels, investigate the different materials and adhesives available for label sheets. Some are made specifically to be waterproof, tear-resistant, or freezer-safe, offering durability under various conditions.

Last but not least, some software allows you to set up custom print profiles. These profiles can save specific settings for different types of label prints, making it easier and quicker to print the labels exactly as desired each time.

To explore advanced label printing options on a Mac, you can visit Apple’s official support page for more detailed guidance.


In conclusion, whether you’re a home user organizing your personal items or a business owner handling tons of product shipments, mastering the art of label printing on your Mac is invaluable. With the variety of methods detailed above, you can choose the one that best matches your needs and skill level. Remember to use high-quality label sheets, ensure proper alignment, and always double-check your print settings. By following these steps and utilizing the tips provided, printing labels on your Mac should be a straightforward and successful endeavor.

For further assistance with printer-related questions or issues, the Apple Printer Support page can be a resourceful destination.


You can use Apple’s Pages or Microsoft Word for Mac to design labels. Additionally, specialized software like Avery Design & Print is available for label printing. Visit avery.com for more information.

In Pages, choose the ‘Create New’ option and then select the ‘Labels’ template from the template chooser. Customize the template as needed for your label printing task.

Yes, you can select the contacts in the Contacts app, go to ‘File’ > ‘Print’, and choose the ‘Style’ menu to select ‘Mailing Labels’. Adjust the layout as desired.

Yes, you can print shipping labels using carrier websites like USPS or UPS by creating and printing labels directly from your web browser. Visit usps.com for USPS label printing.

Yes, you can create a label template in Microsoft Word and then use the ‘Mail Merge’ feature to import data from an Excel spreadsheet to print labels.

Select a label template in your chosen program and edit only the specific label you need. Ensure your printer settings match the label position on the sheet before printing.

In the print dialogue, make sure to select the correct paper size and type that corresponds to your label sheet. Also, check the printer’s manual for aligning sheets properly.

Adjust the cell borders and padding in your label design template. Also, check the printer settings to ensure the correct paper size and alignment options are selected.

Yes, LibreOffice offers a free suite of applications that includes label printing capabilities. Visit libreoffice.org to download the suite.

Calibrate your Mac’s display via ‘System Preferences’ > ‘Displays’ > ‘Color’ and also ensure the printer’s ink levels are adequate and its color settings are correctly configured.