Best of logo Best MacOS Apps / Software
Roman Kropachek Photo
Written by:

Top 10 Best Organization Apps for Mac: Streamline Your Workflow Today

Top 10 Best Organization Apps for Mac: Streamline Your Workflow Today

Evernote 🐘


Evernote is a renowned organization app that allows syncing of items across multiple devices. It’s great not just for note-taking but also for organizing all types of files 💼.

Official Website

🥳 Pros

  • Comprehensive note-taking functionality with various multimedia support 🎥.
  • Superior organization capabilities with tags and notebooks 🗂.

🥺 Cons

  • A steep learning curve, especially for non-tech savvy users 😓.
  • High price for the premium version 💲.

Todoist ✔️


Todoist is a simple yet powerful to-do list app that can help streamline your tasks and projects. With its clean interface and intuitive features, it’s a top choice for many professionals.

Official Website

🥳 Pros

  • Ability to assign tasks to others, making team collaboration a breeze 👫.
  • Visual productivity trackers keeps you motivated towards your goals 👑.

🥺 Cons

  • Lack of calendar view for better planning 📅.
  • Reminder feature is only available in the premium version 🚫.

Things 3 📝


Things 3 offers a clean, intuitive, and enjoyable experience for managing your tasks. It stands out with its elegant design and powerful features.

Official Website

🥳 Pros

  • Simplistic interface that offers a smooth user experience 👌.
  • Ability to add attachments and tags to tasks for better organization 📎.

🥺 Cons

  • High upfront cost, but no subscription 💵.
  • No collaboration feature, it’s made for solo users 🙍‍♂️.

Microsoft OneNote 📄


Microsoft OneNote is essentially a digital notebook. It’s excellent for jotting down notes, ideas, and saving information from the web.

Official Website

🥳 Pros

  • Ability to create multiple notebooks and sections for organizing notes effectively 📘.
  • Robust features like clipping webpages and integration with other Microsoft applications 💻.

🥺 Cons

  • Interface can be overwhelming with too many features 👀.
  • Lacks tag feature which can affect note organization 🏷️.

Google Drive 💾


Google Drive is more than a cloud storage solution. It’s a whole suite of productivity tools that allows file sharing, collaboration and more.

Official Website

🥳 Pros

  • Familiar interface and easy to use tools 🤝.
  • Real-time collaboration and seamless integration with other Google apps 🔄.

🥺 Cons

  • Limited formatting and layout capabilities in Google Docs 📑.
  • Storage space can quickly get used up if not managed well 💽.

Apple Notes 🍏


Apple Notes is a simple and straightforward note-taking app, perfect for jotting down quick thoughts or lengthy notes.

Official Website

🥳 Pros

  • Syncs seamlessly across all Apple devices for access anywhere 🌎.
  • Ability to lock notes for added security 🔒.

🥺 Cons

  • Limited to Apple devices and lacks cross-platform use 🚫.
  • Basic feature set, not as robust as some competitors 💼.

Dropbox 📦


Dropbox is a cloud storage solution that’s great for storing files and sharing them with others, whether for work or personal use.

Official Website

🥳 Pros

  • Easily share files with others for seamless collaboration 💼.
  • Offer offline access to files and documents 📂.

🥺 Cons

  • Free storage space is limited, paid subscription can be expensive 💸.
  • File syncing can sometimes be slow ⏱.

Notion 🚀


Notion is an all-in-one workspace where you can write, plan, collaborate, and get organized. It’s a blend of a note-taking app, project management tool, and much more.

Official Website

🥳 Pros

  • Versatile with a wide range of features for various needs 👍.
  • Workspaces can be shared and collaborated on with teams 👥.

🥺 Cons

  • Might feel overwhelming due to feature-rich nature 🧭.
  • Performance can sometimes be slow, especially with large workspaces 🐌.

Asana 🎯


Asana is a project management tool that helps teams organize, track, and manage their work. It’s great for working with teams and handling complex projects.

Official Website

🥳 Pros

  • Robust features for managing projects and tasks 📋.
  • Great for team collaboration with options to assign tasks, add comments, and track progress 👥.

🥺 Cons

  • Can become complex and time-consuming for simple task management 👎.
  • Customization and advanced searching only available in premium version 💰.

Trello 🃏


Trello is a simple, flexible, fun project management tool, with millions of users worldwide. It’s great for personal use and for working with teams.

Official Website

🥳 Pros

  • Flexible structure with ability to create boards, lists, and cards 📊.
  • Simple, user-friendly interface with intuitive drag-and-drop mechanics 🚁.

🥺 Cons

  • Not suitable for large-scale projects with numerous teams 💼.
  • Lacks time tracking feature as compared to some competitors ⏰.

🏁🏁 Conclusion 🏁🏁

So there you have it, these are the top 10 best organization apps for Mac that can help you streamline your workflow and increase productivity. From managing tasks to keeping notes, collaboration, to file sharing – each one of these apps brings unique tools to the table. Remember, the best app for you depends on your personal needs and work style. Try a combination of these apps 📱 and see which ones work best for you! 💪


Which are the top 10 organization apps for Mac?

The article provides a comprehensive list, so we would advise you going through it. However, the top 10 apps mentioned include names like Things 3, Evernote, Asana, Trello, OmniFocus, Todoist, Fantastical 2, Slack, Dropbox, and Google Drive.

Are these apps free to use?

Most of these apps do offer a free version, but to access all their features, you often have to opt for their premium versions.

Are all the apps mentioned compatible with all Mac devices?

Most of these apps are compatible with all Mac devices. Still, we recommend checking the detailed specifications of each app on its official website.

Can these apps be customized to fit my personal needs?

Absolutely, most of these best organization apps for Mac come with customizable features to fit individual needs.

What kind of workflow can be streamlined using these apps?

With these apps, you can streamline a wide variety of workflows such as project management, note-taking, task allocation, schedule management, file sharing, collaboration, and much more!

Can these apps sync with other devices?

Most of these apps offer syncing capabilities, allowing you to continue your work seamlessly across different devices.

Do these apps offer collaboration features?

Yes, many of these apps come equipped with collaboration features that allow you to work with teams effectively.

How safe are my files on these apps?

These apps use advanced security protocols to ensure your files are safe. However, for specifics, we recommend reading the security terms of each app.

Which is the easiest app to use?

Each of the listed app has a different interface. What one person finds easy, another might not. It’s best to try them and see which one suits your requirements better.

Can I use these apps on my iPhone?

Most of these apps also have compatible versions for iOS, meaning you can use them on your iPhone too.

Is technical support available?

Most of these applications offer robust technical support to their users. This can be in the form of email support, live chat, phone support, or via their help centers on their websites.

Can I integrate these apps with other software?

Yes. Most of these apps have integration capabilities with other popular software. However, the level of integration could vary per application.

Which of these apps is the best for project management?

While many of these apps have project management features, Asana and Trello are typically recognized as the standout tools specifically for handling complex projects.

Are there any apps specific for note-taking?

Evernote is a great app for note-taking, it allows you to organize your notes in various ways.

What are some key things to consider when choosing an organization app?

Key factors to consider include: ease of use, customization options, collaboration capabilities, integration with other software, technical support, and security features.

Do these apps come with a trial period?

Most of these apps do offer a trial period. It is always best to check the official website for the most accurate information.

Do these apps require an internet connection to work?

While most of these apps work best with an Internet connection, many of them offer some offline capabilities.

Are these apps regularly updated?

Yes, these apps are regularly updated by their developers to introduce new features, fix bugs and keep them secured.

Can I export/import data from these apps?

Most of these apps come with exporting/importing functionality. However, the type of data you can move and the formats supported may vary from app to app.

Are there training resources for these apps?

Indeed, most of these apps provide robust educational resources like tutorials, guides, webinars, or community forums to assist you in getting the most out of their software.